Everything that happens around a shift.
From planning who works when, to who actually turned up, to the leave everyone asks for. Here's what CrewDesk does.
Rota and shifts
- Each team has its own shifts: name, start, end and break, for example Morning 06:00–15:00 or Night 21:00–06:00
- Pick a shift, or type custom times, when you add someone
- Everyone's usual shift fills the week automatically; change single days on the weekly rota
- Copy last week's rota in one click
- Rota gaps are flagged when a day has fewer people than you need
- Each person's week-off pattern: same as the company, or their own
09:00 to 18:00 · 9 h · break 60 min8 people
06:00 to 15:00 · 9 h · break 60 min5 people
21:00 to 06:00 (next day) · break 45 min3 people
Punch in, punch out and breaks
- One big button on My day: punch in, start break, end break, punch out
- Times come from the server clock in the company's time zone, not the computer's clock
- Late arrivals are flagged after your grace minutes
- Break allowance per shift, with paid and unpaid break minutes; long breaks are flagged
- Night shifts close correctly when someone punches out the next morning
- Forgot to punch? Ask for a time correction; crew support approves it
Attendance and payroll
- Who's clocked in right now, and who hasn't punched in yet
- Weekly timesheet with hours worked after unpaid breaks, and overtime
- Monthly attendance: present, half day, short, absent, week off, leave, unpaid leave and holidays
- Payable days worked out for you
- Export the timesheet or the month to CSV for payroll
Leave
- Employees request sick, unpaid, parental or other leave, with half days and a note
- Crew support approve their team's requests; the owner approves crew support's own
- Approved leave shows on the rota and in attendance automatically
- Requests starting soon and still pending are flagged
- Payroll export of approved leave for the month
Thu Nov 13 · 1 working dayAwaiting approval
Nov 20 → Nov 21 · 2 working daysApproved
One computer, every shift
- Morning, evening and night shifts can use the same desk and computer
- Each person signs in with their own email and password, so their punches and leave are always theirs
- Click Sign out at the end of the shift, and the next person signs in as themselves
- Punch times come from the server clock, whichever computer is used
- Forgot a password? Crew support sends a new sign-in link in one click
And the rest of running a team
Teams and roles
Split the company into teams. Crew support look after one or more teams; employees belong to one. Everyone sees only what they should.
Compliance checks
Recurring checks and training (fire safety, licences, insurance, IT) with owners, due dates and a log of when they were done.
Hiring
A simple candidate board from applied to hired. Hired candidates move straight onto your People list.
Weekly pulse
Three quick questions each week about workload, support and motivation. Answers are anonymous; you see team averages and themes.
Simple sign-in
People join from an email link that signs them straight in, then sign in with their email and password.
Windows and Mac
Desktop apps for Windows and Mac, or use it in Chrome, Edge or Safari on your computer. Everyone sees the same data, refreshed every 30 seconds.
See it with your own team.
Free during early access. Set up takes about five minutes.